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The AI Agent Platform for Totara

Ayleen brings AI to the heart of Totara, transforming your resources into intelligent assistants and tutors that personalize learning and boost team productivity.

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What is Ayleen?

Ayleen is an agent-based artificial intelligence platform for knowledge management and corporate learning, integrated with Totara, that transforms your organization's content and resources into intelligent, interactive, and personalized experiences.

Through its Knowledge Assistant, AI Experts, and AI Tutors, Ayleen enables employees to access relevant information, resolve questions with virtual specialists, and learn more independently and effectively. Its ability to connect with other corporate systems expands access to knowledge beyond Totara, leveraging information available throughout the organization to improve productivity and reduce the operational burden on training teams.

Why do you need an AI platform like Ayleen?

Eroded Productivity

Your employees waste valuable hours every week searching for information across disparate platforms: LMS, intranet, documents, emails, or collaboration tools. Ayleen does it in microseconds!

Overworked subject matter experts (SMEs)

In-house experts (SMEs) waste time answering repetitive questions. Ayleen automates frequently asked questions using AI, freeing up your experts to focus on strategic tasks and innovation.

The Curve of Oblivion

Up to 70% of training content is forgotten within 24 hours if it is not reinforced at the right time. AI in e-learning provides answers and content exactly when employees need them.

Low engagement in the LMS

An LMS that doesn't answer questions in real time loses its relevance. Ayleen transforms it into an AI-powered learning platform that guides users throughout their entire learning process.

Ayleen is your AI-powered knowledge assistant

Transform static and scattered assets into an intelligent knowledge base

Analyze the user’s question using natural language processing and generative AI to understand exactly what they need, and search the entire connected ecosystem (LMS, documents, videos, meetings, directories, and websites) to find the most relevant information.

With this information, it generates a direct, concise, and contextualized response, displaying the original sources used and providing easy access to them.

This makes Ayleen an intelligent search engine for corporate knowledge.

AI Experts for Every Need Your Organization Has

Create specialized experts based on your courses, content, and knowledge sources, and make them available to the audiences that need them.

With Ayleen, you can create as many AI Experts as you need and equip them with the most relevant knowledge for each area of your organization. Link Totara courses, repositories, documents, and external websites to create experts specializing in onboarding, products, compliance, sales, internal processes, or any other area.

Each AI Expert can be configured with its own instructions, behavior, and style, and made available only to the Totara audiences you specify. Employees can interact directly with them to get immediate answers, guidance, and information—always backed by the sources used to generate each response.

An interactive learning experience with an AI tutor

A tutor who is always available, knows all the course material, and helps each student understand, explore in greater depth, and test what they have learned.

Enable Ayleen's AI Tutor in any Totara course and let students interact directly with the course content. The tutor draws on all resources available in the course—SCORM files, documents, videos, and other materials—to answer questions, explain concepts, generate summaries, and help students delve deeper into any topic.

The AI Tutor can also suggest conversations and discussions about the content, generate self-assessment questions, and support students throughout their learning process. In addition, it can incorporate the knowledge shared during live training sessions conducted via Zoom or Microsoft Teams, allowing students to review the material covered in those sessions later within the course itself.

Advanced analytics to turn data into decisions

Understand how your employees use knowledge and identify opportunities to improve learning and productivity.

Ayleen provides detailed analytics on the use of its AI assistants, experts, and tutors, allowing you to identify the topics of greatest interest, the most frequently asked questions, and employees’ knowledge needs.

This information enables training teams to identify training gaps, optimize their content, and make data-driven decisions to continuously improve the learning experience.

Unlock the Value of Corporate Knowledge

Instant access to information

Give your teams immediate access to relevant information within the workflow.

Optimizing Your Existing Assets

Ayleen integrates with your existing systems to transform them into an AI-powered intelligent knowledge infrastructure.

Increased Productivity

It drastically reduces the time employees spend searching for information.

Greater operational efficiency

It reduces the number of support requests and reliance on in-house experts.

Seamless integration with your technology stack

Ayleen integrates seamlessly with your existing enterprise tools through open architectures and standard protocols.

Unify your knowledge regardless of where your data resides. Thanks to our architecture based on open protocols such as MCP (Model Context Protocol) and REST APIs/webhooks, Ayleen interacts with your enterprise systems in real time and seamlessly.

Find out how Ayleen works

Ayleen is an agility engine designed to transform your organization's knowledge

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Do you want flexibility and power, connecting learning with growth?

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Ayleen integrates seamlessly with Totara Learn to create a corporate training and development ecosystem

The most innovative elearning platform, with creative and adaptable functionalities that will allow you to design unique learning experiences.

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The most flexible corporate training platform that unifies formal and informal learning management with your team's performance management.

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Preguntas frecuentes

How can I personalize learning at scale without expanding my team?

Ayleen helps personalize the learning experience by leveraging your organization’s entire knowledge base. Employees can get answers tailored to their context, role, and access permissions, drawing on the documentation, courses, videos, and resources available on the platform.

In addition, it enables each person to independently find the information they need, without constantly relying on tutors, trainers, or internal experts. This enhances the learning experience, speeds up access to knowledge, and significantly reduces the operational burden on the training team.

How can I prevent my experts and tutors from wasting time answering the same questions over and over again?

Ayleen transforms all of the organization’s documentation, courses, videos, and knowledge resources into a single, accessible source using natural language. Employees can ask questions directly to Ayleen and receive answers based on information validated by the organization.

This way, users find answers when they need them, without having to constantly rely on trainers or experts. The training team reduces the burden of repetitive inquiries, improves operational efficiency, and can focus on initiatives of greater strategic value.

How do I integrate AI without compromising security and compliance?

Ayleen is deployed as a solution specifically designed for corporate environments with strict enterprise-level requirements for governance, privacy, and data protection.

This integration is built natively within the Totara LMS ecosystem, allowing you to leverage existing access controls and rigorously manage user permissions based on their roles. All data processing remains strictly within the corporate environment, thereby minimizing the exposure of sensitive data to external AI tools. In fact, one of the system’s greatest assurances is that your corporate data is never used to train public third-party models, such as those from OpenAI or Google.

Finally, to ensure the strictest compliance with regulations, all technological infrastructure and data storage are managed on servers located within the European Union.

Does this improve the LMS's ROI, or is it just innovation?

Ayleen is not just a technological innovation; it is specifically designed to have a measurable impact on the business, directly increasing the LMS's return on investment (ROI) and fully optimizing the training function.

This impact results in a drastic reduction in the number of hours the L&D team typically spends on manual tasks, which in turn significantly lowers the operating costs associated with corporate training. At the same time, the platform drives a significant increase in LMS adoption among employees and improves overall efficiency across all learning processes, making talent development much more agile and cost-effective.

Can it be integrated with our current LMS (Totara)?

Yes, Ayleen integrates seamlessly with your current LMS. It has been specifically designed to integrate natively within the Totara interface, acting as a layer of deep intelligence for the system rather than an external application. It is an agent-based engine that operates according to your own business and security rules through three fundamental pillars.

The first is a unified user experience, which means that both users and administrators interact with Ayleen without leaving Totara. Through widgets and custom components, the AI appears exactly where it’s needed—whether within a course, in the catalog, or in the personal area.

The second pillar is identity and role synchronization based on RBAC access control. Ayleen automatically respects your platform’s user and permission structure. Thanks to validation using JWT tokens, the AI knows exactly who the user is, which course they are taking, and what information they are authorized to access.

Finally, the system activates your existing content, so you don't need to re-upload your files. Ayleen directly uses the content already stored in your LMS—such as SCORMs, PDFs, or videos—as its source of truth through RAG technology, instantly transforming those static materials into an expert tutor who is available 24 hours a day, 7 days a week.